McIntosh County Auditor
Mailing Address: Street Address:
PO Box 39 112 1st St. NE
Ashley, ND 58413 Ashley, ND 58413
Business Hours: 8:00 am - 12:00 pm
1:00 pm - 4:30 pm
Monday - Friday
Rebecca Andrew - Deputy
Phone: 701-288-5140, Ext: 1
The Auditor's Office is the hub of every courthouse. As defined by the state century code, the Auditor is the Cheif Financial Officer, the Elections Officer, and Secretary to the County Commission. County Auditors are also responsible for a broad range of other administrative duties.
Auditors are elected to four-year terms and take office on April 1st.
Chief Financial Officer
As the chief financial officer of the county, the auditor oversees all fiscal action, ensuring that funds are used properly. Before the county commission approves payment of bills, the auditor checks all of the request for payments. The auditor's office handles all aspects of county payroll checks, related reports, and benefits records. They are required to prepare year-end financial statements, McIntosh County Auditor also prepares financial statements for each month end.
The county auditor is the election administrator for primary, general and special county, state and federal elections. City elections will also be held in conjuction with primary elections. The auditor trains election workers and prepares, distributes and tabulates ballots. The auditor is also part of the board which canvasses, or examines, election results. The Secretary of State certifies the results.
Executive Secretary for the County Commission
The auditor schedules meetings, prepares agendas, and takes minutes at commission meetings. Board members may ask the auditor to process correspondence or research county records to provide them with accurate information.
Taxes and Budgeting
One of the most important jobs is the budgeting process, which begins and ends in the auditor's office. Sometime after the fiscal year begins on January 1, the auditor starts preparing the budget for the following year by compiling revenue, expense, and levy estimates. By summer a preliminary budget is ready for the commissioners to examine. The final budget is approved by the commission in October. The auditor assists townships with budget preparation. Mill levies are calculated for all taxing districts (cities, schools, townships, fire districts, water resource boards, park districts and more). The auditor's office disburses tax money collected for these political subdivisions at the appropriate time.
All deeds and contract for deeds brought to the Register of Deeds' office for recording must be transferred by the auditor's office, to certify that delinquent taxes are paid. Legislation requires that all current and delinquent taxes be paid before a deed can be recorded. The auditor maintains records of county-owned property, obtained through tax proceedings. He or she also maintains records of legal land descriptions for taxation purposes.
When Taxes Aren't Paid
The county depends on receiving the estimated tax revenue in order to pay for all of the services in the budget. However, sometimes people don't or can't pay their taxes. If the taxes aren't fully paid by October 15, they are considered delinquent. If they aren't paid for three years, the auditor serves a foreclosure notice, and the county becomes owner of the property.
The auditor prepares tax deeds on all land foreclosures and conducts a sale of property on the 3rd Tuesday in November. Private sales of foreclosed property are held throughout the year.
- Maintains an inventory of fixed assets.
- Reviews and updates insurance coverage for county property.
- Verifies daily cash sheets prepared by the county treasurer.
- Binds and stores copies of the official county newspaper as public record.
- Issues beer and liquor licenses
- Issues bingo and raffle permits
- Handles personnel files, information on group insurance programs, flexible compensation programs, and personnel policies. NDACo http://www.ndaco.org